Friday, 25 April 2025
Discover how Microsoft 365 Copilot boosts productivity for Operations Managers with tools such as document summaries, email drafting and meeting recaps.
At Grant McGregor, we are constantly exploring and evaluating a wide range of opportunities to enhance productivity, streamline workflows and foster effective collaboration within our team. Innovation lies at the heart of our approach, which is why we have embraced transformative technologies such as Microsoft 365 Copilot.
By adopting Copilot, we’re empowering our team to work smarter, faster, and more creatively - and to excel in their day-to-day responsibilities
In this blog, we’re excited to share our very own Katerina Konstantinou’s top 10 favourite ways to use Microsoft 365 Copilot as an operations manager, based on her experience of enhancing day-to-day operations.
Why Microsoft 365 Copilot Is a Game-Changer for Operations Managers
Microsoft 365 Copilot is a powerful AI assistant integrated into the apps you already use, including Word, Excel, Outlook and Teams. Designed to support and enhance the way you work, it helps you brainstorm ideas, summarise content, automate repetitive tasks, generate insightful reports and speed up decision-making.Here’s how it’s already making a measurable difference for operations managers like Katerina:
Copilot Chat: Your Personal AI Researcher
1. Prompt Copilot:"Tell me what’s new about [topic] organised by emails, chats and files."
✔️ Quickly gather updates from across Outlook, Teams and SharePoint
✔️ Save hours searching through documents manually
2. Brainstorm ideas: Need help creating taglines, product names or social media content?
✔️ Copilot becomes your creative partner.
3. Find key information in SharePoint: Use Copilot to search for specific information within documents stored in SharePoint.
✔️ Just ask Copilot to locate the information you need, and it will retrieve the relevant details from the documents.
Microsoft Teams: Stay Focused and Organised
4. Recap a meeting: Missed a meeting or want to keep track of key points?✔️ Microsoft 365 Copilot can summarise discussions and action items, making follow-ups easier than ever so you can stay focused during the meeting and avoid listening to the recording afterward.
5. Ask specific questions: Prompt Copilot with: "What did [person] say about [topic]?"
✔️ Get quick, precise answers.
Microsoft Outlook: Write Smarter, not Harder.
6. Draft personalised emails: Set the tone, adjust the length and maintain connections without spending hours writing.✔️ Compose professional emails effortlessly
Microsoft Word: Accelerate Your Document Creation 
7. Summarise a document: Summarise long documents by highlighting the relevant information and providing an executive summary in a desired tone and style.
✔️ Perfect for reports, proposals and updates.
8. Create new content in seconds: Need a draft quickly?
✔️ Copilot helps you avoid the struggle of staring at a blank page.
Microsoft Excel: Make Numbers Work for You
9. Suggest formulas based on your description: Describe what you want and Copilot will generate the formula for you✔️ Faster, smarter and error-free.
Microsoft PowerPoint: Create Impactful Presentations Instantly
10. Generate presentations from files. Point Copilot in PowerPoint to your Word document or PDF and it will design slides, apply professional layouts, create speaker notes and suggest themes.✔️ Perfect for preparing polished presentations quickly!
Mastering the Art of Prompting with Copilot 
The real secret to unlocking Copilot’s potential? Mastering your prompts. The clearer your instructions, the more powerful the results, which will significantly enhance productivity and collaboration. It may sound like a journey, but with commitment, we can truly leverage these powerful tools to achieve our goals and make our daily tasks more efficient and effective.
Happy Copiloting!
How Grant McGregor Can Help
Grant McGregor is dedicated to assisting customers with their Copilot journey providing expert guidance. Whether you’re just beginning to explore Copilot for Microsoft 365 or are ready to optimise your team's use of AI, Grant McGregor can help.
✔️ Microsoft Copilot Readiness Assessment
✔️ Training and Best Practice Workshops
✔️ Strategic Guidance on AI in the Workplace
Our experts are ready to help your business leverage AI tools, improve productivity and ensure you're prepared for the future.
Start a Conversation
Call us: 0808 164 4142
Message us: https://www.grantmcgregor.co.uk/contact-us
