Copilot Licenses – What’s the difference and which is the one your business needs?

Microsoft Copilot, Microsoft Copilot Pro, Windows Copilot, and Microsoft 365 Copilot: Which is the best for modern organisation's requirements?

In today’s rapidly evolving digital workspace, Microsoft's Copilot suite offers powerful AI-driven tools designed to boost productivity and streamline tasks. However, with multiple options available, choosing the right Copilot for your needs can be challenging. Whether you're exploring Microsoft Copilot (Web) for web-based tasks, the enhanced features of Copilot Pro, Windows Copilot for Windows 11, or the more robust business focused Microsoft 365 Copilot, each version offers unique benefits tailored to different user groups. This comparison guide delves into the key features, use cases and advantages of each, helping you decide which Copilot can best empower your productivity journey.

Microsoft Copilot (Web Copilot)

Microsoft Copilot, often referred to as Web Copilot, is your everyday AI companion available through web browsers and Microsoft apps. It assists with a wide range of tasks, from answering general questions and retrieving information to generating text and images. Whether you’re browsing the web, using Edge, or interacting with Bing, Web Copilot is there to help.

Microsoft Copilot Pro

Microsoft Copilot Pro is designed for personal use, offering advanced AI capabilities and faster performance. It is primarily compatible with the web versions of Word, Excel, PowerPoint, OneNote, and Outlook. For those using Microsoft 365 Personal or Family subscriptions, Copilot Pro can also be used with the desktop apps.

Windows Copilot

Windows Copilot is the built-in AI assistant in Windows 11, designed to help users navigate the operating system, customize settings, and perform various tasks more efficiently. It integrates seamlessly with Windows 11 features and Microsoft 365 apps.

Microsoft 365 Copilot

For organisations working into the Microsoft 365 ecosystem, Microsoft 365 Copilot offers robust features tailored for business productivity. Microsoft 365 Copilot is designed to integrate deeply with the Microsoft 365 suite, including Word, Excel, PowerPoint, Outlook, and Teams. It leverages an organisation’s data and Microsoft Graph to provide more personalised and context-aware assistance, making everyday tasks easier and more efficient.

Key Features:

• Office Productivity: Assists with drafting documents, creating presentations, analysing data, scheduling, and communication.
• Integration: Seamlessly integrates with the Microsoft 365 suite.
• Personalisation: Utilises an organisation’s data and Microsoft Graph for tailored assistance.
• Commercial Data Protection: Ensures your business data is secure.
• Copilot in Teams: Enhances collaboration and communication within Microsoft Teams.
• Microsoft 365 Enterprise Security/Privacy and Compliance: Provides robust security and compliance features.
• Subscription-Based: Requires a Microsoft 365 subscription.
• AI Powered Content Creation: Assists in creating various types of content quickly and efficiently.
• Use of Latest Data: Keeps your business operations up-to-date with the latest information.

But what can Microsoft 365 Copilot do in Microsoft 365 Apps?

Select Microsoft 365 Copilot for your modern business that uses the Microsoft 365 suite for daily operations and needs personalised assistance, deep integration and enhanced collaboration and communication within the Microsoft 365 environment.

With Microsoft 365 Copilot, you can streamline your workflow, enhance productivity and stay ahead in your respective fields. Whether you’re drafting a report, analysing data, managing business operations, or creating content, there’s Copilot ready to assist you.

How we can help your business

Talk to our team today to guide you through your Copilot journey in a way that best aligns with your business goals in order to unlock the full potential for your experience.

What next?

Call us: 0808 164 4142 

Message us: https://www.grantmcgregor.co.uk/contact-us